The Housing
Authority of the City of Colorado Springs Board of Commissioners will hold its
Regular Meeting on Thursday, January 19, 2012 at 2:30 p.m. in the Housing
Authority Offices located at 831 South Nevada Avenue, Colorado Springs,
Colorado.
ORDER OF BUSINESS
I.
ROLL CALL
II.
APPROVAL OF MINUTES OF THE
REGULAR MEETING 12/15/2011
III.
CITIZEN DISCUSSION (Limited to
five minutes)
IV.
EXECUTIVE DIRECTOR’S REPORT:
A.
Update of Separation from the City
B.
REAC Inspection Summary/Score for AMP 2
C.
Laundry Site Revenue for 2011
D.
Department of Regulatory Agencies Status
E.
SEMAP Review/Response
F.
HUD Approval of on-going Modernization Unit(s)
V.
REPORT ITEMS:
A.
Housing Project Development
1. Senior
Heritage Refinance
2. Franklin
Square
3.
Pikes Peak Senior Apartments
4. Assisted
Living Facility – Point of Pines, LLC
5.
Modernization
B.
Finance/Administration
1.
Financial Reports
2.
Affordable Housing Monthly Report
3.
Investments
4.
Write Off Vacated Accounts
5.
Payment Detail Report of Checks over $2,500
6.
Information Technology
7. Fourth Quarter Fraud Report
C.
Operations
1.
Section 8 Program
2.
Management/Maintenance of Managed Properties
3.
Eligibility/Intake
4.
Golden Circle Nutrition Program
5.
Colorado Springs Senior
Center
6.
Homeownership
VI.
NEW BUSINESS:
A. Resolution 2030 Approving the 2012 Sunshine Act
Declarations
B. Any Other Business to Come Before the Board
VII.
EXECUTIVE SESSION
A.
Personnel Issues
VIII.
ADJOURNMENT
[Top]
On the 15th day of
December 2011, at 2:30 p.m., the Housing Authority of the City of Colorado
Springs Board of Commissioners met in Regular Session in the Lowell School
Building at 831 South Nevada Avenue, Colorado Springs, Colorado.
I.
ROLL CALL:
Cycily Harding
Roland Laning
James Ringe
Larry Small
ABSENT:
Donnis Martin
EX OFFICIO: E.D. Montoya
RECORDING SECRETARY: Katherine C. Santucci
ALSO IN ATTENDANCE: John Rasmussen,
Assistant Executive Director, Finance/Administration
Chad Wright, Assistant Executive Director, Operations
Nettie Ausborne, Eligibility/Intake Supervisor
Mike Burks, Maintenance Supervisor
Nadine Garcia, Housing Specialist II
Jeff Kunkle, Information Technology, Analyst III
Kelly Padilla, Human Resources Senior Analyst
Mendy Putman, Recreation Supervisor, Colorado Springs
Senior Center
Ms. Robbins, Finance
Supervisor
Judy Scandura, Section 8 Supervisor
Pam Simon, Asset Management Supervisor
Phyllis Sisolak, GCNP Analyst II
Chairman
Zebarth called the meeting to order at 2:30 p.m.
II.
APPROVAL OF MINUTES OF THE
REGULAR MEETING HELD December 15, 2011:
Chairman Zebarth called for the motion to approve the minutes as
presented; the motion was made by Commissioner Ringe and seconded by
Commissioner Small. Motion carried
by unanimous vote.
III.
CITIZEN DISCUSSION: (Limited
to five minutes)
IV.
EXECUTIVE DIRECTOR’S REPORT:
A.
Approval of 2012
Budget/Resolution 2028:
The final 2012 Budget was presented to the Commissioners for discussion
and approval. The original draft was presented at the Regular Meeting on
November 17, 2011; since then Ms. Robins made modifications to accommodate
changes from First Properties, the CDC Smith Trust Fund, and Golden Circle
Nutrition Program, which she explained in detail.
Upon the call for discussion, Commissioner Ringe asked about various line items
showing a deficit and Mr. Montoya explained the practice behind it.
Commissioner Laning inquired about line items regarding the Colorado
Springs Senior Center. Mr. Rasmussen
addressed the questions, with Mr. Montoya noting the condition of the Complex
when the Authority took it over early in 2011.
There was additional discussion about rents.
Chairman Zebarth called for the motion to approve the 2012 Budget as presented.
Commissioner Small made the motion; Commissioner Harding made the second;
the motion carried by unanimous vote.
B.
Final Separation from the
City:
Mr. Montoya asked Ms. Padilla to give the update on the separation from
the City. One of the largest tasks
has been the implementation of a new payroll system for the Authority.
Ms. Padilla reported that the Authority is 100% ready, following several
months of preparation to implement the new system.
Ms. Padilla also reported two Worker’s Compensation cases that will
roll over to the City and the Authority will pay the claims at the City Work
Comp rate. In addition, Mr. Montoya
said the City would pay the Authority its liability self-insurance reserve after
the first of the year. The funds
would transfer into the Central Office Cost Center fund.
Mr. Montoya commended the
staff for the hard work involved in bringing the Authority through the
transition.
C.
REAC Scores:
Mr. Burks discussed the scores the Authority received for two of the
recent three REAC inspections. The
scores reflected the need to make some staffing changes in order to improve
future scores. Mr. Burks
discussed the processes involved in REAC inspections and stated the Authority
will have annual inspections until the scores improve.
D.
Section 8 Moderate
Rehabilitation Program/Section 8 Single Room Occupancy (SRO) Program:
The Authority received the notification of the Mod-Rehab and SRO
funding, which will involve subsidy payments throughout the year.
This action helps the Authority.
E.
Independent Article:
Mr. Montoya briefly discussed the article, which appeared in the
December 8, 2011 edition of the Colorado
Springs Independent. The author
of the article conducted an extensive interview with Mr. Montoya, in addition to
clients and Chairman Zebarth.
F.
Gazette feature article
– Golden Circle Nutrition Program:
Mr. Montoya gave a brief statement, commending Ms. Sisolak for her
efforts and those of Mr. Wright.
G.
Annual Plan approval from
HUD:
The Authority received official word from HUD that the Authority’s
Annual Plan received approval.
V.
REPORT ITEMS:
A.
Housing Project
Development:
1.
Senior Heritage
Refinance:
Mr. Montoya stated the refinance is still with HUD.
2.
Franklin Square:
Mr. Wright gave a brief update of the project, which is fully underway.
3.
Pikes Peak Senior
Apartments:
Mr. Montoya stated that he and Mr. Wright attended the Open House held
on December 7. Mr. Montoya said the
building, built entirely with Tax Credits, is very attractive with its modern
amenities. Mr. Wright recommended
that the Commissioners take a tour of the facility.
The Commissioners indicated they are interested in viewing the property;
Mr. Wright will schedule the tour for early January, preferably on a Thursday.
4.
Assisted Living Facility
– Point of Pines, LLC:
Mr. Wright stated the project is nearly on schedule.
5.
Modernization:
Mr. Burks said Hume Constructors submitted the low bid of $659,638.00
for the Prospect Lake Apartments project. Bid
Tabulations were included in Board Packets.
B.
Finance/ Administration:
1.
Financial Reports:
Ms. Robbins presented the Financial Reports Summary, explaining the
status of several of the categories.
2.
Affordable Housing
Monthly Report:
Mr. Rasmussen indicated the positive cash flow status for First Properties and Team
Asset Management. While the cash
flow was positive, it decreased somewhat for the month due to there being three
paydays. Mr. Rasmussen also noted
that vacancies within the Team Asset properties were consistent with the prior
month. Rio Grande Village realized
an increase in vacancies.
3.
Property Management Audit
Reports for Team Asset and First Properties:
Mr. Rasmussen reported that in testing random disbursements and receipts
within the off-site complexes, there were no findings of any kind.
Past concerns and findings are settled and both firms are very organized.
4.
Investments:
There was no investment activity to report.
5.
Resolution for Write Off
Vacated Accounts/Resolution 2027:
Chairman Zebarth called for the motion to approve Resolution 2027.
Commissioner Laning so moved; Commissioner Ringe seconded.
The motion carried by unanimous vote.
6.
Payment Detail Report of
Checks over $2,500:
Mr. Montoya notified the commissioners that the payments of checks over
$2,500 would be higher with taking on the full payroll.
The commissioners support not needing to see the entire payroll each
month.
7.
Information Technology:
Mr. Kunkle discussed activity for the month of November in the
Information Technology department. Among
highlights was the creation of the PERA files that PERA accepted.
The City pay run and the Authority’s pay run are at almost a 100%
match.
In addition, Mr. Kunkle and Mr. Gaster traveled to Santa Barbara, CA for
a brainstorming session with the vice president of HAB Inc., the software
company the Authority uses. The
result of such sessions is useful ideas many authorities can incorporate to
become more efficient.
C.
Operations:
1.
Section 8 Program:
Ms. Scandura stated the Authority is not going to have any at-risk funds
by the end of the year because the Authority will not be over-leased. Ms.
Scandura also noted that PIC scores are low, but it is due to reporting errors
by HUD.
i.
Special Programs:
Ms. Scandura stated the Housing Allowance Program will not be funded as
previously reported. (November 19, 2011). The
Authority received notice that HUD drastically cut the funding to the City’s
Home Program. The Authority will
continue to work with various agencies in the placement of individuals in need
of the service. Unfortunately, the
cut in funding affects smaller non-profit housing providers as well.
ii.
Income Limits:
Income Limits changed again, which is the second time in 2011.
Normally the changes come in once a year or even less often.
Ms. Scandura went over the various figures that could likely affect the
Authority’s clients.
Ms. Scandura addressed a
question from Commissioner Laning regarding Fair Market Rents.
2.
Management/Maintenance of
Managed Properties:
Ms. Simon discussed the report, saying the Re-exams are on target. She
also discussed the occupancy rates for each of the projects, including Rio
Grande Village.
3.
Eligibility/Intake:
Ms. Ausborne reported of the 150 letters mailed to Section 8 applicants,
over 100 appointments are scheduled; two letters were returned in the mail and
34 have not responded to the letter.
Of the applications taken for the disabled/elderly, about 500 were not qualified
for the program. Ms. Ausborne
provided information on a program that provides information to the Authority
that assists in qualifying applicants. Mr.
Montoya said the Authority was not permitted to gather the required
verifications from the local agency; instead, the Authority is now using CEMS, a
data base system that allows the Authority to verify, in read-only format,
information provided by applicants.
4.
Colorado Springs Senior
Center/Human Services Complex:
Ms. Putman gave the report for the Center, going over the highlights for
the previous month.
5.
Golden Circle Nutrition
Program:
Mr. Wright gave the report for Ms. Sisolak.
Since July 2011, the Program billed $28,812.50 to Life at the Bluffs and
Sterling Adult Day Services as catered sites.
6.
Homeownership:
Ms. Scandura stated there were six new notices of pending foreclosure.
She noted that the foreclosure process could take up to a year.
Commissioner Ringe stated he thought the number of active loans was
higher; Ms. Scandura said the number is decreasing due to loan payoffs and
foreclosures. Also, the Authority is
not making new loans for the Program.
VI.
NEW BUSINESS/OTHER BUSINESS TO
COME BEFORE THE BOARD:
VII.
EXECUTIVE SESSION:
1.
Personnel Issues:
Mr. Montoya distributed correspondence from HUD regarding salaries for
Executive Staff.
VIII.
ADJOURNMENT
There being no further business, Chairman Zebarth
called for the motion to adjourn the Regular Meeting; Commissioner Laning
moved, Commissioner Harding seconded. The
meeting adjourned at 3:58.
[Top]
The Housing Authority of the
City of Colorado Springs Board of Commissioners will hold its Annual Meeting on
Thursday, April 21, 2011 at 2:30 p.m. at the Housing Authority Offices located
at 831 South Nevada Avenue, Colorado Springs, Colorado.
ORDER OF BUSINESS
I. ROLL CALL
II. APPROVAL OF
MINUTES OF THE ANNUAL MEETING HELD APRIL 15, 2010
III. ELECTION OF
OFFICERS (Chairman and Vice
Chairman)
IV. ADOPT SIGNATURE
RESOLUTION FOR BANK ACCOUNTS
V. APPOINTMENT OF
AUDIT COMMITTEE MEMBERS
VI. ADJOURNMENT
[Top]
On April 21, 2011 at 2:30 p.m. the Housing
Authority of the City of Colorado Springs held its Annual Meeting in the Lowell
School Building at 831 South Nevada Avenue, Colorado Springs, Colorado.
I.
ROLL CALL:
ALSO
IN ATTENDANCE: John Rasmussen, Assistant
Executive Director-Finance
and Administration
Chad Wright, Assistant Executive Director-Operations
Jeff
Kunkle, Information Systems, Analyst III
Cece Martinez, Supervisor of GCNP
Judy Scandura, Section 8 Supervisor
Kelly Padilla, Human Resources, Analyst II
Pam Simon, Asset Management Supervisor
Mike Burks, Maintenance Supervisor
Nettie Ausborne, Intake/Eligibility Supervisor
Ms. Robbins, Senior Accountant
Jeanne Thomason, Housing Specialist II
Danita Montoya, New Office Specialist, Intake/Eligibility
Chairman Zebarth called the meeting to order
at 2:30 p.m.
II.
APPROVAL OF THE MINUTES OF THE
ANNUAL MEETING HELD APRIL 15, 2010:
III.
ELECTION OF OFFICERS:
IV.
ADOPT SIGNATURE RESOLUTIONS
FOR BANK ACCOUNTS:
V:
APPOINTMENT OF AUDIT COMMITTEE MEMBERS:
Chairman Zebarth stated that all of
the Board members serve as members of the Audit Committee, so a separate
appointment is not necessary.
VI:
ADJOURNMENT:
There being no further business to come before the Commissioners, motion
was made by Commissioner Martin, seconded by Commissioner Harding, to adjourn
the meeting. Upon unanimous vote,
the meeting was declared adjourned at 2:32 p.m.
[Top]
Housing
Authority of the City of Colorado Springs
